Details
Student Accounts Administrator/Staff Accountant
Anticipated hiring: Immediate
Westminster School is an Affirmative Action Equal Opportunity Employer and encourages applications from candidates of color. Westminster School reaffirms its long-standing nondiscriminatory policy and employs individuals of any race, religion, sexual orientation, gender identity, or national origin to all the rights, privileges, programs, and activities generally accorded or made available at Westminster. Westminster does not discriminate in its hiring, educational policies, admissions policies, scholarship programs, or athletic and other school-administered programs.
Westminster School, one of the leading independent boarding schools in the country, is a diverse, close-knit community of approximately 190 employees and 430 male and female students (seventy-five percent boarding, twenty-five percent day students) set on a 200-acre campus in Simsbury, Connecticut. Since its founding in 1888, Westminster School has been committed to the core values of community, character, balance, and involvement. Our motto describes our community – “virtute et numine” – by Grit & Grace.
General Summary
Reporting to the Business Manager, the Student Accounts Administrator/Staff Accountant is responsible for the student enrollment process and all student billing and collection. Working as a first point of contact, this position provides a high level of customer service to Westminster School families. This is a 12-month, full-time, 35 hours per week position. Hours for this role are Monday-Friday, 8:30am-4:00pm. Please note in peak periods, generally February through May, PTO may be limited or not allowed depending on workload.
Primary Duties and Responsibilities
- Responsible for accurate and timely processing of all payments received, charges, and credits to student the billing system.
- Maintain database for student billing system. Deposit and record all checks, cash, wires, and Smart Tuition payments into database.
- Respond to all family billing inquires in a timely and professional manner; resolve any parent issues with Smart Tuition/BBTM.
- Set up families in Smart Tuition/BBTM once enrolled and administer the Smart Tuition/Tuition Management System payment plans.
- Review status of delinquent accounts and initiate collection action as necessary. Provide timely report to Business Manager, CFO and others, as necessary.
- Responsible for returning student enrollment contract process. Work with Admissions Department on enrolling new students in the Enrollment Management System (EMS) and ensure accurate reconciliation of student enrollment.
- Coordinate contract hold releases with the Deans and Registrar.
- Process daily bank deposits and cash receipts.
- Review and distribute daily transactions posted to bank accounts (wires, stock gifts, returned items).
- Prepare monthly and year-end cash, accounts receivable, and other account reconciliations and journal entries.
- Calculate and remit premiums for tuition insurance, process insurance claims and refunds to families.
- Maintain spreadsheet for financial aid and reconcile to Financial Aid and General Ledger.
- Work with the Director of Financial Aid for students with additional aid granted.
- Fund student debit accounts for students with additional aid as directed by the Director of Financial Aid.
- Process student health insurance for applicable students and work with the Health Center to ensure all international students have appropriate health Insurance.
- Work with the campus store and grill to facilitate student debit accounts, and processing of transactions, including sales and use tax filings.
- Provide general accounting support to the department.
Job Qualifications
- Bachelor’s degree in Accounting or related field preferred.
- Minimum of 3-5 years’ experience, preferably in a school or non-profit environment.
- Demonstrated proficiency and familiarity with Microsoft Office and Google Suite as well as a database accounting environment and spreadsheet software fluency. Familiarity with Blackbaud a plus.
- Strong customer service and interpersonal skills a must.
- Excellent written and oral communication skills.
- Must be highly organized and have strong time management capabilities.
- Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community.
- Ability to manage, and be sensitive to, highly confidential information.
- Must be positive and get along with visitors, vendors, students, and colleagues.
To Apply
Pay is competitive and the employment package consists of excellent benefits, including outstanding health care coverage and retirement plan. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at pdaly@westminster-school.org
Contact Us
995 Hopmeadow Street
Simsbury, Connecticut 06070
P. (860) 408-3000
F. (860) 408 3001
Simsbury, Connecticut 06070
P. (860) 408-3000
F. (860) 408 3001
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Notice of Nondiscriminatory Policy as to Students
In keeping with our support for a diverse community, Westminster abides by all applicable federal and state laws and does not discriminate on the basis of any protected characteristic, including race, color, religious creed, sex, sexual orientation, gender identity or expression, national and ethnic origin, ancestry and/or disability in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs. Westminster admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School.
In keeping with our support for a diverse community, Westminster abides by all applicable federal and state laws and does not discriminate on the basis of any protected characteristic, including race, color, religious creed, sex, sexual orientation, gender identity or expression, national and ethnic origin, ancestry and/or disability in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs. Westminster admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School.
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